McGee
Event Planning
MCGEE EVENT PLANNING
PARTIAL EVENT + VENDOR PLANNING
McGee planning is here to assist you in coordinating vendors (e.g. venue, decoration, food, entertainment [of course!], lighting etc) to bring together the vision of your event! Using our shortlist of preferred suppliers, we will listen to your event and style brief and your budget.
We’ll consult with our network and provide you with a shortlist of three vendors for each category and using a comparison chart indicate the vendor which best suits your needs and arrange a time for you to meet with them. Once you’ve selected your preferred vendors, we’ll help you to negotiate your package making sure you have all the inclusions you need (and nothing you don’t)
fee is negotiable subject to requirements
$999 - $1,999.00 + GST | Includes: In-person or over the phone consultation to discuss the vision of your event, site visit location, vendor short list, comparison chart, contract negotiation and budget management]
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EVENT PLANNING INCLUSIONS:
-Initial consultation to discuss your event ideas/inspiration/budget
-Unlimited phone and email correspondence
-Preparation of a full event budget tailored to your needs
-Styling brief to include:
Curation of event theme & aesthetic
Mood, styling & floral boards [if required]
Colour scheme breakdown
-Hire itemisation and costing
-Research & booking of all suppliers & vendors (including all correspondence with each)
ON-THE-DAY COORDINATION – FULL EVENT COVERAGE
For larger bespoke events, or an affair where you’ve booked more vendors than you can keep track of, then it’s likely to be more work than you need to be dealing with on your day. Naturally we’ll take care of the details and follow up with your vendors, confirming every booking two weeks prior to the event. On the day of the event, we will be there to set up, style (according to your brief and guidelines), oversee and ensure that everyone is on task while problem solving the inevitable curve balls. We’ll work with you and the venue to determine the best way to structure your formalities as well as write up your run sheet for you, and circulate to your vendors
$1,099 + GST | Includes: Up to 8 service hours on the day, final 1 preparation meeting, run sheet preparation, unlimited email correspondence and 1 Event Producer. Pricing does not include pack-down. Additional hours: $100 + GST
Travel included within our complimentary McGee catchment zone of Byron Bay to Maleny.
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ON-THE-DAY COORDINATION INCLUSIONS
-Welcoming & hosting guests
-Consolidated and unlimited email correspondence from the date of our handover meeting
-Liaising with suppliers in the week leading up to the event to confirm inventory & bump in/out
-Setting up all the areas of your event, if required
-Coordination of all your suppliers; ensuring they are on time and on task
-Assisting the photographer or media, if required
-Creation of an extensive run sheet and styling brief with distribution to all suppliers
-Liaising with the MC to keep the event running on time
-Full day of time & schedule management
-Keeping the caterers informed of timelines
-Making quick decisions and problem solving to ensure a smooth and seamless event delivery
DISMANTLE + PACK UP - SAME DAY
We are able to take care and ensure the smooth pack-down of the event and returning of items, if required
fee is negotiable subject to requirements
$649.00 + GST | Includes: Same day/next day pack down (depending on venue). We are also happy to return and deliver items back for you - price will vary with amount of equipment. Dismantle + pack up service can only be booked in conjunction with either a full day or half day on-the-day coordination package
BOOK ENTERTAINMENT + PLANNING TOGETHER & SAVE
When booking a McGee planning service, you’ll receive a wonderful discount off our normal entertainment packages:
EVENT PLANNING - $250 OFF any package
ON-THE-DAY COORDINATION – FULL DAY - $250 OFF any package
ON-THE-DAY COORDINATION – HALF DAY - $200 OFF any package
EVENT PLANNING + ON-THE-DAY COORDINATION - $500 OFF any package
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DEPOSIT/ BOOKING FEE
Upon signing and returning quote, your booking will be considered confirmed in conjunction with a non-refundable 25% deposit/ booking fee. You will have 14 days to pay your deposit.
FINAL BALANCE DUE
Your final balance is due 14 days prior to the event
TYPES OF PAYMENT AVAILABLE
Bank Transfer | Visa | Mastercard | American Express
NOTE: Transactions over $500 will incur 1.8% credit card fee
Note: Vendors you book will have a different deposit + payment schedule – this is for the McGee Planning service only